ATS-Friendly Administrative Assistant Resume Templates For 2023

Download Free ATS-Friendly Administrative Assistant Resume Templates in Microsoft Word, OpenOffice Writer, and Google Docs with resume tips and examples for each section in 2023.

Crafting an administrative assistant resume in 2023 optimized for ATS ensures that your qualifications and skills are accurately recognized and considered by these digital gatekeepers, significantly increasing your chances of passing this initial screening and landing an interview.

A recent research by Jobscan revealed that approximately 75% of job applications are never seen by a human recruiter due to their incompatibility with ATS systems.

The Administrative Assistant’s responsibilities encompass a wide array of tasks, from managing calendars and coordinating meetings to ensuring the efficient flow of office operations.

While the significance of this role is undeniable, the competitive job market demands a compelling administrative assistant resume that not only showcases your skills and experience

Download Administrative Assistant Resume Templates

We have crafted the following Administrative Assistant Resume Templates in Microsoft Word, OpenOffice Writer, and Google Docs.

Click the button below to download the template of your choice:

Administrative Assistant Resume (MS Word, OpenOffice Writer & Google Docs)

Microsoft Word  OpenOffice Writer  Google Docs

Entry-Level Administrative Assistant Resume (MS Word, OpenOffice Writer & Google Docs)

Microsoft Word  OpenOffice Writer  Google Docs

Administrative Assistant Resume Design Sample

Administrative Assistant Resume Sample (Plain Text)

Albert Tufeage
Administrative Assistant

123 Main Street, Apt 4B
New York, NY 10001
(123) 456-7890
albert.tufeage@email.com
www.linkedin.com/alberttufeage

Summary:

Dedicated and detail-oriented Administrative Assistant with 3 years of experience in providing exceptional support to executives and managing office operations. Proficient in office software and adept at coordinating meetings, managing calendars, and enhancing office efficiency.

Skills:

• Office Management
• Calendar Management
• Meeting Coordination
• Data Entry & Record-keeping
• Travel Arrangements
• Excellent Communication
• Microsoft Office Suite
• Problem Solving
• Time Management
• Customer Service

Work Experience:

Administrative Assistant
XYZ Corporation
New York, NY
June 2020 – Present

• Managed executive calendars, scheduling appointments and coordinating meetings.
• Arranged travel itineraries, accommodations, and expense reporting for senior management.
• Assisted in the preparation and distribution of reports, memos, and presentations.
• Conducted data entry, maintaining organized records for quick retrieval.
• Provided excellent customer service to clients and visitors, addressing inquiries and requests.
• Collaborated with team members to streamline office procedures and increase efficiency.

Administrative Assistant Intern
ABC Company
New York, NY
May 2019 – August 2019

• Supported day-to-day office operations, including filing, scanning, and photocopying.
• Assisted in managing office supplies, keeping inventory well-stocked.
• Coordinated small meetings and assisted in preparing meeting materials.
• Gained practical experience in using Microsoft Office Suite and data management.

Education:

Bachelor of Science in Business Administration
University of XYZ, New York, NY
Graduated: May 2020

Certifications:

• Microsoft Office Specialist (MOS) Certification
• Customer Service Excellence Certification

Languages:

• English
• Spanish

Remember to tailor the content and skills to match your specific qualifications and experiences, ensuring that they align with the job description you’re applying for.

Tips To Write An ATS-Friendly Administrative Assistant Resume

To maximize your chances of passing through these digital screening processes and capturing the attention of prospective employers, here are some essential resume writing tips that cater to ATS compatibility:

1. Use Standard Fonts and Formatting: Simplicity is key. Stick to standard fonts like Arial, Calibri, or Times New Roman, and maintain consistent formatting throughout your resume. Avoid elaborate designs, images, or non-standard characters.
2. Optimize for Keywords: Incorporate relevant keywords from the job description to align your resume with the specific requirements of the Administrative Assistant role. This increases the likelihood of your resume being flagged as a match by the ATS.
3. Utilize Bullet Points: Instead of lengthy paragraphs, employ bullet points to concisely describe your qualifications and work experiences. This improves readability and enhances the ATS’s ability to extract vital information.
4. Include Relevant Certifications and Training: If you possess any industry-specific certifications or training, list them in a dedicated section, ensuring they align with the requirements of the Administrative Assistant position.
5. Avoid Uncommon File Formats: Save your resume in widely accepted formats such as PDF or Microsoft Word (.docx) to ensure compatibility with most ATS systems. Avoid less common formats that might pose difficulties during parsing.
6. Match the Job Description: Tailor your resume to the specific job by echoing keywords and requirements mentioned in the job posting. This enhances the chances of your resume ranking higher in ATS assessments.
7. Quantify Achievements: Wherever possible, use quantifiable metrics to showcase your accomplishments. For example, mention how you improved office efficiency or managed a specific number of calendars.

By adhering to these resume writing tips, you can strike a harmonious balance between impressing ATS systems and captivating the attention of human recruiters.

Entry-Level Administrative Assistant Resume Sample (Plain Text)

Bobby Rafael
Admin Intern

123 Elm Street
Chicago, IL 60601
(555) 555-5555
bobbyrafael@email.com
www.linkedin.com/bobbyrafael

Objective:

Detail-oriented and motivated recent graduate seeking an entry-level Administrative Assistant position to leverage strong organizational and communication skills in providing efficient office support.

Skills:

• Office Software Proficiency (Microsoft Office Suite)
• Data Entry & Record-keeping
• Excellent Verbal and Written Communication
• Time Management
• Organizational Skills
• Problem Solving
• Attention to Detail
• Customer Service
• Filing and Document Management
• Meeting Coordination

Education:

Bachelor of Arts in Business Administration
University of Illinois at Chicago
Graduated: May 2023

Relevant Coursework:

• Office Administration
• Business Communication
• Data Management
• Organizational Behavior

Certifications:

• Microsoft Office Specialist (MOS) Certification
• Customer Service Excellence Certification

Internships:

Administrative Intern
ABC Company,
Chicago, IL
January 2023 – May 2023

• Assisted with data entry and maintained organized records for easy access.
• Supported office operations by handling filing, scanning, and photocopying tasks.
• Coordinated small meetings and prepared meeting materials.
• Gained practical experience with Microsoft Office Suite and data management.

Administrative Assistant Intern
XYZ Corporation, Chicago, IL
June 2022 – August 2022

• Assisted in managing executive calendars, scheduling appointments and coordinating meetings.
• Helped with travel arrangements and expense reporting for senior management.
• Provided excellent customer service to clients and visitors, addressing inquiries and requests.
• Collaborated with team members to streamline office procedures.

Please ensure that you customize the resume by adding any additional relevant information and experience as per the specific job application.

How To Write An ATS-Friendly Administrative Assistant Resume With Less Or No Experience?

Although the absence of a professional background may seem daunting, these tailored resume writing tips will help you present your skills and qualifications effectively to prospective employers and ATS systems.

1. Emphasize Transferable Skills: Highlight transferable skills that are relevant to the Administrative Assistant role. Skills such as organization, time management, communication, and proficiency with office software are invaluable and should be prominently featured in your resume.
2. Start with a Strong Resume Objective: Open with a compelling objective statement that encapsulates your enthusiasm, your eagerness to learn, and the value you can bring to the role. Use this section to express your commitment and potential.
3. Relevant Coursework: If you’ve completed courses or certifications relevant to office administration, data management, or any other skills required for the role, mention them in a dedicated section. This demonstrates your commitment to acquiring relevant knowledge.
4. Volunteer and Extracurricular Activities: If you’ve been involved in volunteer work or extracurricular activities that required organizational or administrative skills, include them on your resume. These experiences can highlight your practical skills.
5. Strong Educational Section: Place emphasis on your educational achievements. Include your degree, institution, graduation date, and any academic honors or relevant coursework. Mention any associations or clubs related to your field.
6. Quantify Achievements: Even if you lack traditional work experience, quantify achievements from your academic or extracurricular activities. For instance, mention how you successfully managed a project, organized events, or assisted in office-related tasks.

With these tips you can effectively communicate your readiness to embrace the role and learn on the job, increasing your prospects of securing an entry-level Administrative Assistant position.

Section-Wise Resume Writing Tips

In the endeavor to create an ATS-friendly Administrative Assistant resume that makes a lasting impression, each section plays a vital role.

Let’s break down the resume into these critical sections.

How to Display Contact Information?

Your contact details should be at the top of the resume and include your full name, phone number, email address, and LinkedIn profile (if applicable). Ensure this information is formatted clearly and professionally.

Correct Example

Jane Smith
Administrative Assistant
(555) 555-5555
janesmith@email.com
www.linkedin.com/janesmith

Incorrect Example

Jane
555-5555
JaneBeauty21220@email.com

How To Write An Administrative Assistant Resume Summary or Objective?

The resume summary and resume objective are critical sections that provide a brief snapshot of your qualifications, aspirations, and suitability for the Administrative Assistant position.

Follow these tips to write an effective Resume Summary or Resume Objective:

• Start with a strong statement that describes your professional attributes or work ethic. Express your career goals and your desire to work as an administrative assistant.
• Mention the number of years of experience you have in administrative roles or any specific achievements. If not, then highlight any relevant skills, coursework, or educational background that make you a strong candidate for the position.
• Highlight your key skills and areas of expertise related to administrative tasks.
• Mention any transferable skills or experiences you have from volunteer work, internships, or other roles that apply to administrative tasks.
• Convey your enthusiasm for learning and contributing to the organization, and your willingness to grow in the role.

While these sections share the same goal of capturing the employer’s attention, they differ in their approach.

When To Use Resume Objective?

You must opt for a resume summary if you have some experience in administrative roles. This should concisely highlight your key accomplishments and skills.

Correct Example For Resume Objective

Recent graduate with a degree in Business Administration, eager to apply strong organizational and communication skills in an Administrative Assistant role. Committed to providing efficient office support and contributing to the growth of the organization.

Incorrect Example For Resume Objective

Recently completed my studies and looking to join a firm as an admin assistant.

When To Use Resume Summary?

Use a resume objective when you are an entry-level candidate or making a significant career change. It should focus on your career goals and how they align with the Administrative Assistant role.

Correct Example For Resume Summary

Experienced Administrative Assistant with 5+ years of coordinating office operations and managing executive calendars. Proficient in Microsoft Office Suite and skilled in streamlining administrative processes to improve efficiency.

Incorrect Example For Resume Summary

I’m a team player who wants to work in an office and learn new things.

Crafting a compelling resume summary or objective tailored to your experience level is a fundamental step toward creating an ATS-friendly Administrative Assistant resume.

How To Write A Professional Work Experience Section As An Administrative Assistant?

A well-crafted work experience section is the backbone of your Administrative Assistant resume. It provides potential employers with insight into your practical skills, accomplishments, and the value you bring to the role.

Here’s a guide on how to describe your work experience effectively.

1. Quantify Achievements: Begin each work experience entry with a concise summary of your responsibilities, followed by quantifiable achievements. Describe how your actions had a positive impact on the organization. For instance, mention that you managed calendars for multiple executives, coordinated a high volume of meetings, or streamlined office procedures to improve efficiency.
2. Use Action Verbs: Start each bullet point with a strong action verb to convey your proactivity and ability to initiate tasks. For instance, “Managed executive calendars,” “Coordinated office supplies inventory,” or “Provided exceptional customer service.”
3. Focus on Relevance: Emphasize experiences that are directly relevant to the Administrative Assistant role. If you’ve held positions with tasks related to office administration, data management, or customer service, ensure they are prominently featured.
4. Chronological Order: List your work experiences in reverse chronological order, starting with your most recent position. Include the organization’s name, location, your job title, and the dates you worked there.

Correct Example

Administrative Assistant
Synapse Corporation
New York, NY
January 2020 – Present

Responsibilities:

• Managed executive calendars, scheduled appointments, and coordinated meetings for a team of five.
• Successfully reduced office supply expenses by 15% through efficient inventory management and vendor negotiation.
• Maintained organized records, including filing, data entry, and document retrieval, leading to quicker access to essential information.
• Provided exceptional customer service, addressing inquiries and requests from clients and visitors in a professional and friendly manner.

Incorrect Example

Administrative Assistant at ABC Corporation

• I managed calendars and did office work.
• Handled paperwork and talked to people.
• Worked with executives and coordinated stuff.

The key to a compelling work experience section is to convey your responsibilities, achievements, and skills in a clear, quantifiable, and tailored manner. It’s an opportunity to demonstrate your capacity to excel in the role of an Administrative Assistant.

How To Put In The Skills Section Of An Administrative Assistant Resume?

Effectively presenting your skills in the resume of an Administrative Assistant is vital to showcase your readiness for the role.

Here are some tips on highlighting essential skills and presenting them effectively:

1. Identify Relevant Skills: Begin by identifying the skills most relevant to the Administrative Assistant position. Key skills typically include office management, organization, communication, proficiency with office software, and problem-solving.
2. Categorize Your Skills: Group your skills into distinct categories to improve readability. For instance, you can categorize them as “Administrative Skills,” “Technical Skills,” and “Soft Skills.”
3. Prioritize Skills: Place your most crucial skills at the beginning of each category to ensure they catch the reader’s eye. Highlight skills that align with the job description.
4. Provide Examples: Wherever applicable, offer specific examples of how you’ve applied your skills in previous roles. For instance, mention how you streamlined office procedures or effectively managed a high volume of meetings.
5. Quantify Skills: If possible, quantify your skills. For example, if you’re skilled at data entry, mention the number of records you can enter accurately in an hour.

Administrative Skills

• Office Management
• Calendar Management
• Meeting Coordination
• Data Entry and record-keeping
• Travel Arrangements
• Office Supplies Management

1. Start with the Most Recent: List your most recent educational attainment first, whether it’s a degree, diploma, or certification. Include the institution’s name, location, the degree earned, major (if applicable), and graduation date.
2. Include Relevant Coursework: If you’ve taken courses that directly apply to the Administrative Assistant role, consider including them. This can be particularly beneficial if you lack extensive work experience.
3. Honors and Awards: If you received academic honors, scholarships, or awards, they can be mentioned in a dedicated section to underscore your achievements.
4. Omit High School: Unless you’re an entry-level candidate or your high school education is highly relevant to the position, there’s no need to include high school information.
5. Professional Development: If you’ve completed any relevant certifications or attended workshops, seminars, or webinars, you can add them under a “Professional Development” or “Certifications” section.